One back office for scheduling, billing, member progress, and coach handoffs — built for performance-driven gyms scaling beyond spreadsheets and scattered apps.
Fitness studios lose revenue and consistency when scheduling, payments, progress notes, and staff visibility live in separate systems. Each handoff is a gap. Each gap is a member who feels it.
When session notes live in a coach's notebook and progress tracking is in a separate app, the next coach starts cold. Members notice. Trust erodes.
Manual billing across disconnected tools creates errors, missed charges, and hours spent reconciling. Eleven billing mistakes per month becomes the new normal.
Capacity at Germantown has nothing to do with East Nashville — until a member transfers. Without unified visibility, you manage three separate silos, not one studio.
Cross-location calendar with real-time capacity, conflict detection, and automated reassignment. Every coach sees their full week at a glance.
Multi-LocationAutomated recurring charges, digital agreements, and verified payment records. Billing errors go from double digits to near zero.
Stripe-ConnectedStructured session logging attached to member profiles. Every coach walks into a session knowing exactly where the last one ended.
Handoff-ReadyPRs, movement benchmarks, program milestones, and session volume tracked per member. Show clients the data behind their results.
Client-FacingRevenue, capacity, and retention across every location in one dashboard. Compare East Nashville to Germantown to Franklin in a single view.
Real-TimeCoach availability, cross-site assignments, and session loads managed centrally. No more group chats for schedule coverage.
All LocationsApex Performance replaced disconnected scheduling tools, billing workarounds, coach group chats, and manual progress tracking with one operating system for the full studio team. The result was fewer errors, faster handoffs, and revenue visibility that didn't require a spreadsheet.
With three locations across Nashville, scheduling conflicts were constant. Billing was manual. Coaches had no visibility into a member's progress at a different location. After rollout, those problems disappeared — and the metrics followed.
Bring scheduling, billing, reporting, and coaching operations into one focused platform. Built for the way performance gyms actually operate.